What to Expect- Rate: $7-8 usd per hour
- Hours:10–15 hours per week (part-time, flexible)
- This is a remote role with the opportunity to grow as the business grows
- You'll be working directly with Greg, so your impact will be felt immediately
About the RoleThis is a role for someone who loves bringing order to chaos and genuinely enjoys being the backbone of a growing business. You'll be working closely with Greg, an engineering and construction professional, to keep projects on track, clients well-informed, and the business running smoothly. If you're the type of person who spots a dropped ball before it hits the floor — and picks it up without being asked — this role was made for you.
What You'll Be DoingExecutive & Admin Support- Managing Greg's schedule, tasks, and project timelines to keep everything moving forward
- Handling email management and day-to-day administrative tasks
- Updating client records in HubSpot and inputting data into QuickBooks
- Keeping Greg accountable to deadlines, deliverables, and commitments
Client Management- Conducting structured client check-ins at the 3, 6, and 12-month marks after project completion
- Creating and sending Project Books to clients once a project wraps up
- Managing client communications around project updates — so nothing gets promised without checking the calendar first
Sales Support- Writing and sending professional proposals to clients and leads
- Sending invoices and following up on outstanding proposals
- Managing leads and contacts within HubSpot (CRM)
What We're Looking For- Experience with HubSpot and QuickBooks
- Proficiency in Outlook and the Microsoft suite
- Highly organized with a strong project management background
- Excellent written communication skills — you can write a polished proposal and speak the language of engineering or construction
- Background or familiarity with the engineering or construction industry is a strong plus
- Self-directed and reliable — you don't need to be micromanaged or reminded of the same thing twice
- Proactive communicator who keeps clients and Greg in the loop without being asked
If this sounds like the kind of role where you'd thrive, we'd love to hear from you — apply and tell us a little about why you're the right fit.
Originally posted on Himalayas
